TERMS AND CONDITIONS OF HIRE FOR AURA LEISURE FACILITIES
(a) “Aura” means Aura Leisure and Libraries Limited.
(b) “The Facilities” mean those buildings and grounds of Aura indicated on the booking form.
(c) “The Facility Manager” means the Centre Manager at the individual leisure sites.
(d) “The Hirer” means the person responsible for booking all or part of any of the facilities. If “The Hirer” is a club/organisation then the term “Hirer” includes all members of the club and the corporate body of the club.
- AURA REGULATIONS
(a) The hirer shall comply with the rules and conditions for use of the individual leisure sites at all times throughout the period of hire.
(b) Aura reserves the right to attach additional conditions to any particular hiring of a facility.
- SCALE OF CHARGES
The scale of charges to be paid for the use of facilities and (if used) of any outside areas shall be in accordance with the scale laid down by Aura or as determined by the Facility Manager upon receipt of the hirer’s application and shall be notified to the hirer upon Aura’s formal acceptance of the application.
All applications must be made in writing on the official Booking Form or via email. The Hirer must be over 18 years of age.
The full fee in respect of any application for the hire of facilities must be paid in accordance with the method agreed on the booking confirmation. The Hirer must be over 18 years of age.
(a) In the event of a special/major event booking being cancelled by the hirer 14 days’ notice is required if the hirer is not to be charged the full hire fee.
(b) In the event of a session from a block booking being cancelled by the hirer 7 days’ notice is required if the hirer is not to be charged the full hire fee.
(c) In the event of the hirer giving written notice of cancellation of a block booking – thus cancelling the hire of a facility before the end of the agreed hire period – the hirer shall not be guaranteed the same facility on the same day and at the same times should he/she wish to re-apply for the same block booking at a later date.
(d) In the event of the venue being required for any purpose connected with a national or local emergency or election on any day on which the venue or part thereof is hired, Aura reserves the right to cancel the hiring upon the refund to the hirer of all hiring fees in respect of the day or days for which the hiring shall be cancelled by Aura. Aura’s decision as to whether the venue is required for any of the aforesaid purpose shall be final and conclusive and the hirer shall not be entitled to any compensation for loss or damages (whether direct or indirect) as a result of such cancellation by Aura.
(e) The application for the hire of facilities shall be of a commercial or non-commercial nature and the nature of the booking shall be notified to the hirer at the time the booking is confirmed by Aura. Aura reserves the right to cancel a non-commercial booking in favour of a commercial booking. In the event of a non-commercial booking being cancelled by Aura at least 14 days’ notice of cancellation shall be given and suitable alternative venues shall be offered to those clubs/organisations who are requested to make way for higher priority bookings.
The hirer shall not use the venue for any purpose other than that indicated on the booking confirmation and consequently accepted by Aura.
- ASSIGNMENT OF SUB-LETTING
The hirer shall not assign the benefit of the hiring agreement without first obtaining the written permission of the Facility Manager.
- MAXIMUM ATTENDANCE
The maximum number of persons to be admitted to any activity/event shall be stated by an Aura Officer (if applicable) upon confirmation of the hire by Aura.
Apart from the staff on regular duty on the day of the activity/event there shall be no special staffing provision made by Aura to accommodate the hire of a facility (unless prior agreement is made between the Aura Officer and hirer at the time of the booking confirmation). The hirer shall provide at his/her own expense all additional labour requirements and shall provide adequate staff for issuing and receiving tickets at the entrance to the venue (if applicable) and for the proper supervision of the activity/event.
- CATERING AND ALCOHOLIC LIQUOR
Aura reserves the exclusive right to sell or supply refreshments and alcoholic liquor. If the hirer requires this provision he/she must give the Facility Manager at lease 28 days’ notice before the date of the activity/event. In the event of a bar being approved, alcoholic liquor will be sold subject to the times and conditions specified in the licence granted by the Magistrates’ Court to the Facility Manager or Contractors.
- ATTENDANCE OF POLICE
If Aura deems necessary, a Police presence will be requested by Aura for the duration of the activity/event and the fees for their attendance, which are additional to the hire fees set out in the scale of charges, must be paid by the hirer who shall be informed of this additional charge at the time of the application for the hire of facilities. Information regarding the scale of fees for Police attendance may be obtained from the Chief Constable.
No sweepstakes, raffle or other form of lottery shall be promoted or conducted at the venue without the prior written consent of the Facility Manager.
(a) Any charges arising out of the hiring arrangement and payable by Aura to Performing Rights or Phonographic Performance Limited in respect of the playing of vocal or instrumental or dance music or the playing of gramophone records shall be paid by the hirer to Aura forthwith before the activity/event.
(b) Any charges incurred in respect of the performance of any dramatic or musical work or of the delivery of any lecture in which copyright exists without the consent of the owner of the said copyright or in respect of any other infringement of any subsisting copyright shall be paid by the hirer to Aura forthwith before the activity/event.
- MUSIC AND DANCING
The hirer shall observe all statutory provisions, regulations and conditions relating to public music, dancing and singing and shall observe all conditions attached to any subsisting licence relating to the venue including those granted under the Local Government (Miscellaneous Provisions) Act 1982.
If required by Aura, the hirer shall effect before the date of the hire of facilities insurance cover in the joint names of Aura and the hirer against the hirer’s liability for any amount to be prescribed by Aura and shall produce evidence of such cover to Aura.
- RIGHT OF ENTRY
(a) Aura reserves the right to refuse admission to any person.
(b) The hirer shall be responsible for the maintenance of good order and discipline at the venue.
(c) Aura reserves for any duly authorised officer or servant of Aura, Chief Constable or Chief Fire Officer the right of entry at all times to the venue and the right to remove any disorderly person or persons or any article which in the opinion of the Duty Supervisor is a potential source of damage or danger.
- BREACH OF CONDITIONS
In the event of a breach of any of the foregoing conditions by the hirer or his employees, agents, licensees or invites, Aura reserves the right to cancel the booking forthwith by giving written notice to the hirer or his/her representative and in so doing Aura shall not be liable to refund any portion of the hiring fee to the hirer or be liable to the hirer or to any third party for compensation in respect of such a cancellation.